Vendors GuideHow To Do Business With Us
Vendors must be approved prior to doing business with Edmonton Public Schools (EPS).
To become an approved vendor you must complete and submit one of the following:
Solicitation of Schools:
- Prohibited Activities, Direct Solicitation to Schools is prohibited without prior approval of the Board. As per the In the School Act Chapter S-3, Section 27
- An approved Vendor is not to solicit the schools other than by Mail. Initial direct contact is allowed ONLY if initiated by the School.
The District uses the following methods for the acquisition of goods and services in accordance with EPSB policies DJ.BP, DJ.AR and DJA.AR
and Government agreements Agreement on Internal Trade (AIT) http://www.ait-aci.ca/index_en.htm as well as the New West Partnership Trade Agreement (NWPTA)/
- Alberta Purchasing Connection (APC) www.purchasingconnection.ca and COOLNet Edmonton www.coolnetedmonton.ab.ca for Construction Projects typically exceeding $200,000.00
- utilize purchasing cards for small dollar purchases
- phone/fax quotations
- formal request for quotations (RFQ)
- formal request for proposals (RFP)
- formal request for information (RFI)
Sole Source Purchase:
Sole source purchases are identified as goods or services unique in nature and available from only one sources. The requisitioner is responsible for providing documentation supporting the sole source purchase. Such requests will be posted on APC under the heading NNP (Notice of Proposed Purchase) for a period of five working days after which the purchase will be made unless other options become available.
An emergency purchase may be considered if it meets one or more of the following:
- If an act of nature causes the need for an immediate acquisition.
- If there is an impact on public safety and or health.
- When an immediate repair is necessary to prevent further damage to public property, machinery or equipment.
How To Maintain Active Status as a Vendor
- reputation and experience
- the ability to deliver or perform within the time specified
- the ability to provide after sales maintenance and service based on past experience
- the vendor/manufacturer of the product can demonstrate supporting sustainability of our environment through recognized certifications and standards within the industry
- the vendor/manufacturer of the product can provide evidence of recognized acceptable social ethical standards through policies, practices, and procedures
General Liability InsuranceWhat is Business Liability / Commercial General Liability Insurance?
Commercial General Liability Insurance Protects Your Business From Common Liabilities.
Your business faces liabilities every day. The only way to protect your assets is to carry adequate business liability insurance. A Commercial General Liability (CGL) insurance policy is the first line of defense against many common claims.
General Liability insurance covers claims of bodily injury or other physical injury or property damage. It is frequently offered in a package with Property insurance to protect your business against incidents that may occur on your premises or at other covered locations where you normally conduct business. Commercial General Liability enables your business to continue operations while it faces real or fraudulent claims of certain types of negligence or wrongdoing.
If you have only one form of business insurance, it is most likely Commercial General Liability. CGL policies cover claims in four basic categories of business liability:
- Bodily Injury
- Property Damage
- Personal Injury (including slander or libel)
- Advertising Injury
Business Liability insurance protects your business against financial loss resulting from claims of injury or damage caused to others by you or your employees. (Some coverages may not be available on all policies or in all provinces.)
- Automatic Additional Insured. Coverage is automatically provided when required in a written contract, agreement or permit.
- Personal and Advertising Injury. Covers you for certain offenses you or your employees commit in the course of your business, such as libel, slander, disparagement, or copyright infringement in your advertisements.
- Employment Practices Liability. Covers claims, including legal defense costs, for certain employment-related lawsuits brought against you by your employees or job applicants ($5,000 limit where available).
- Defense Costs. Pays legal expenses for certain liability claims brought against your business regardless of who's at fault.
- Medical Expenses. Pays the applicable medical costs if someone is injured and needs medical treatment due to an accident on your premises.
- Premises and Operations Liability. Provides coverage for bodily injury and property damage sustained by others at your premises or as a result of your business' operations.
- Tenant's Liability. Protects your business against claims of damage due to fire or other covered losses caused by you to premises that you rent.
Note: This summary outlines in general terms the coverages afforded under some policies. Examine the policy carefully for any exclusions, limitations, or any other terms or conditions that may specifically affect coverage. The terms and conditions of the policy prevail.
Why Do I Need Business Liability / Commercial General Liability Insurance?Business Liability Insurance Keeps You In Business.
Every business benefits from adequate Commercial General Liability coverage. CGL insurance protects you if a customer is injured at your place of business. It would also cover damage or injuries caused by your employees at a client's site.
Commercial General Liability protects businesses against these types of claims. Even if your company is negligent or liable for damage, injury or loss to another's property, reputation or health, your business can keep its assets if it is adequately insured.Commercial General Liability Only Protects Against Some Business Liabilities.
Even as a BOP (Business Owner's Package), where CGL insurance is combined with Property insurance at very reasonable rates, General Liability insurance does not protect your business against every liability. If you or your employees make professional judgments and recommendations in the course of your business, ask your agent or broker about a Professional Liability policy in addition to a CGL policy.
Professional Liability insurance (also known as Errors and Omissions, or E&O coverage) is a separate type of insurance that protects your business against loss from a claim of alleged negligent acts, errors or omissions in the performance of your professional services. Professional Liability insurance is another important type of coverage to protect your business from potentially catastrophic claims.